The Proposal |
Helping you plan the perfect wedding reception is one of the most
exciting aspects of our business. We are just as excited about all
the other celebrations that may come before and after the ceremony
such as bridal luncheons, showers, anniversary parties, engagement
parties, post-wedding receptions and farewell brunches.
Because every wedding reception is unique, we work with you to plan
all the details to ensure your day is perfect. Below are some of the
topics we will discuss.
After we have discussed these specifics we will create a proposal
which contains suggested, customized menus as well as estimated
food, service and rental costs. After you review it, we will meet to
discuss any changes and finalize the menu, service and rental
requirements. |
General Information
 Date of event
Time and length of event
Reception location
Estimated number of adult guests
Estimated number of children (5-11
years)
Estimated vendor count
Food budget |
Kind of Reception Desired
Passed hors d'oeuvres
Buffet hors d'oeuvres
Combination of passed and buffet
hors d’oeuvres
Food stations
Formal sit-down meal
Buffet
Combination of served first course
and dessert and a buffet for the main course
Cake and punch |
Food Selections
What kinds of food do you like?
What kinds of food do you dislike?
Have you made any selections from
our menus?
Are any vegetarian dishes required?
Any guests with known food
allergies?
Special food requests? |
Kind of Beverages and Beverage Service Desired
Bartender
Self-serve bar
Served wine and/or champagne
Wine with dinner only
Champagne toast only
Non-alcoholic drinks only
Beer and wine only
Full bar |
Rental Requirements
Table linens, overlays, napkins
China
Glassware
Tables/chairs
Chair covers and sashes |
Event Details |
| When the menu, the type of service, and rentals are decided, it’s
important to plan the event details to ensure your day is perfect.
Depending on the scope of our involvement in your event, below are
some topics that we may discuss to help plan for your special day. |
General Information
Wedding colors
Table centerpieces/decorations
Type of flowers |
Final Guest Count (needed at least 7 days before event)
# of adult meals - non vegetarian
# of adult meals - vegetarian
# of child meals
# of vendor meals |
Vendor/Other Contacts:
Wedding coordinator
Florist
DJ
Band
Photographer
Rental company
Bakery
Family member or friend in charge |
Vendor/Other Contacts:
Wedding coordinator
Florist
DJ
Band
Photographer
Rental company
Bakery
Family member or friend in charge |
Floor Plan/Diagram:
Guest tables
Head table
Buffet table(s)
Bar
Gift table
Cake table
DJ table or band area
Dance floor |
Guest Tables
Who sets up guest tables/chairs?
Who breaks down guest tables/chairs?
Who will put on tablecloths?
Overlays used?
Napkin colors, tablecloth colors,
overlay colors
Who puts out centerpieces and other
decorations?
Favors for guests on table? By whom?
Light candles? When?
Who puts on/removes chair covers and
sashes? |
What is provided at each place setting?
Glasses - red wine, white wine,
water, champagne
Silverware - salad fork, dinner
fork, knife, spoon, dessert fork, dessert spoon
Plates - salad plate, butter plate,
dinner plate, charger
Napkins in wine glass or other
special fold? |
Beverages and Cake
Will servers pour wine at table?
Open wine bottles and leave on
tables? Guidelines?
Champagne toast poured at table or
served on tray?
Water poured at table or water
pitcher on table
Served coffee or coffee station?
Served cake or dessert station? |
Seating and Serving
Is seating for the meal assigned?
How?
Are guest tables numbered or named?
If buffet, will tables be called to
buffet by DJ?
Who will queue DJ that meal is
ready?
If buffet service, what order to
call tables to buffet?
If meal is served, what order to
serve tables?
If a multiple entree meal is served
how to tell who gets which entree?
Special requirements for head table
service? |
Dining Hall/Kitchen
Earliest time caterer can arrive
Parking restrictions/instructions
Kitchen details/restrictions
Trash requirements
Recycling requirements |
Miscellaneous
Outside heaters required?
Umbrellas required?
Contingent plans for weather
concerns
Do chairs need to be moved during
event? By whom?
Who will set up gift table, cake
table, DJ table, etc.?
Linens ordered for these tables? |
Rentals
Time rentals being delivered
Where will they be located? |
Meal Styles |
| Consider the following meal styles to determine which option best
suits your taste. |
Seated Dinner
Seated dinners are ideal for more formal occasions, complete with a
set menu with courses selected by you. |
Buffet
A buffet-style reception is less formal than a seated dinner and
offers your guests more menu choices and creates a more casual,
sociable atmosphere. |
Combination
A combination style meal strikes a balance between buffet and seated
service. This option offers table service for the first course and
dessert, and a buffet for the main course. |
Brunch
If your wedding is early in the day, consider a brunch reception
with fresh pastries and fruit, an omelet station and champagne, or
bloody Mary bar. |
Entree Choices
Satisfy your guest’s palate by choosing entree "duets". Serve
chicken and beef, or pair a meat entree with fish, etc. |
Themed Stations
Offer your guests a wide range of culinary experiences by providing
specialty or themed foods. |
Hors d'oeuvres and Cocktails
A hors d’oeuvres reception allows your guests to socialize while
sampling an array of hot and cold appetizers. |
|
